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So you’ve decided that you want to have your own geocoin minted? Congratulations! Here’s some things to think about before you click “Pay” and put it on your credit card.

1. Why are you minting coins?

Are you looking for a signature item? To promote or commemorate an event? Unfortunately, you really do need to think about this!

For example, when I minted the EatStayPlay.com geocoins for a business promotion, I never expected to have to produce so many. And the cost really crept up. But, when I had a limited run of 50 Arizona Centennial Geocoins made it was for a specific purpose of commemorating that event.

However, an additional 1,000 collectable “medallions” were made that were not trackable and were sold at events across Yavapai County. (The county lawyers wouldn’t let them be called “coins” because they have no monetary value or “tokens” because they cannot be exchanged for anything. Geez!)

2. Set your budget and timeline

And do this BEFORE you talk to the various mints! If you only have $200 to spend and that’s it you need to know that going in.

And if you decide three weeks before your event that you want coins, well, I can tell you that it’s just not going to happen! It takes far longer to mint new coins than a reorder. I recommend giving yourself at least eight weeks from start to finish, just to be safe.

3. Trackable or collectable?

Trackable will add at least another $1.50 per coin to the cost. I say “at least” because most mints also charge for engraving numbers on the coin itself. Would you rather have fewer coins but they’re trackable or more that are for collections only? Again, think about your answer to number 1.

4. Come up with your sketch and features

Mints can take a rough sketch and produce beautiful coins! But, depending on the complexity of your geocoin it can drastically alter your price. Remember, geocoins do not have to be round either!

And you also need to think about things like how many colors of enamel you want, the finish of the coin, texture only versus enamel, how detailed it will be, etc. The mint you work with will have lots of ideas and suggestions for you. But be aware that some options will look amazing and have a price tag to match!

The Arizona Centennial Geocoins are trackable along the side. While the engraving was a bit more expensive, it allowed me to use the same dies for the 1,000 collectable “medallions.”

5. Select a mint

Geocaching.com has a great list of geocoin mints. I recommend contacting a few of them to get prices. Maybe even send them your sketch or artwork to get suggestions. But, be aware that for smaller runs of geocoins some mints charge an artwork fee. You need to be super clear that you are looking for suggestions and a detailed bid.

Then, go with the mint you feel the most comfortable with.

6. Get a finalized quote

Make sure it includes tracking numbers, engraving costs, shipping and handling, artwork fees and anything else you’re concerned about. For trackable coins, I also recommend making sure that the mint will contact geocaching.com on your behalf because all trackable coins must have their designs approved by Groundspeak prior to minting.

7. Decide about payment

Are several geocachers going to go in on the coins? Will you allow the mint to sell your coins (at a profit) in exchange for a few free geocoins? Will an event sponsor foot the bill?

In the case of the Arizona Centennial Coins, I got a start-up loan from the county committee and then sold the coins at my event to pay back the loan and cover the rest of the production costs. But at the end of the day, I still had to put it on MY credit card and then pay it off later!

8. Samples?

I haven’t pulled any samples for my coins that I minted but I know a lot of geocachers swear by them. It’s really up to you. If you’re budget is tight or your unsure how the design will look, then I highly recommend it. Just remember that samples can extend the process 4-6 weeks so allow enough time!

 

Readers Weigh In:

• What have been your experiences minting geocoins?
• Why did you mint your coin? How did it go?

Back when I was organizing my big multi-day geocaching event, I decided that one of the games I would offer would be a poker run. It seemed easy and straightforward. I based it off the AJACS event we attended in 2010.

Here’s a link if you’re wondering What is a geocaching poker run?

Overall, the event went well, but I have some additional ideas and suggestions if you’re thinking of hosting a poker run event of your own.

1. Decide on the ante

I did a 50/50 pot with a $5 per player ante. The overall winner got 50% of the pot. The other 50% went to offset event costs. We had about 40 people at the event but not everyone participated. Some people were turned off that it would “cost” money but I just kept stressing that the event itself was free and the poker run was optional.

2. Decide how many decks

We played with 5 decks and every time a geocacher would ante up, I would assign them to a deck A-E. I went in order figuring that it would be more fair to have 3 players per deck than to have 5 players on Deck A, 5 on Deck B, and 2 on Deck C.

There are 52 cards in a deck and 5 caches of cards placed. So that means 10 choices per cache or a maximum of 10 players per deck.

Poker Registration Form download in Microsoft Excel

3. Decide on prizes

Remember that the best hand in each deck gets a prize so make sure you have enough! I went with $5.00 gift cards to Walmart. I contacted a few of my local business owner friends who each donated money to the event. Then at the event I plugged, Plugged, PLUGGED their businesses. (And sent Thank You cards after!)

4. Decide on the rules

I actually HAD a copy of the poker run rules from the AJACS event so for my event I robbed and duplicated. However, it never occurred to me to specifically outline what actions would be considered cheating. And yes, I did have a geocacher try to cheat. It really surprised me — don’t let it surprise you! Spell out what will happen to cheaters in advance and then don’t be afraid to follow through.

I also put a hard deadline on when the SEALED envelopes needed to be returned. And then I enforced it! I also enforced that the envelopes still had to be sealed.

Poker Run Rules download in Microsoft Excel

5. Invest in 5 good cache containers (ammo cans!) and chain with locks

Let’s face it, a barely hidden ammo can is temptation to EVERYBODY. So take the time and make sure that you chain yours securely so it can’t grow legs for the event.

6. Buy your supplies

One deck will allow up to 10 players so plan accordingly. It would be terrible not to have enough! And you’ll need 52 security envelopes per deck.

(Amazon affiliate links. Don’t be afraid to shop around for the best deals!)
7. Prep the decks

You’ll need a TON of small security envelopes; 52 per deck. You’ll label 52 envelopes with your deck letter and then number them 1, 2, 3, 4, or 5 for the cache container. Make sure that you put 10 in 3 containers and 11 in the last two.

Remember what I said about cheating? Well, it turns out that by flexing the envelope and holding it to the sun, you can more or less see through the security printing. The solution? FOLD the playing card in half. Is it more work? Yes. But it makes cheating virtually impossible.

8. Brush up on your knowledge of winning poker hands

Here’s a .pdf download from Poker.com that even has PICTURES. I printed a similar list and then brought it with me to the event.

9. Plan how you’ll open and tabulate results

I gathered each hand, labeled the envelopes and stuck a rubber band around it to deal with later. DON’T DO THAT! I was too much work at the end of the event, the geocacher didn’t get to watch me unseal the envelopes (to know I wasn’t cheating either), and then it made calculating hands a nightmare.

What was suggested to me was to get a big cork board and pushpins. Then you’d open the 5 sealed envelopes with the geocacher and pin it to the cork board with their name and deck assignment. That way, everybody could see at a glance what everybody had. I LOVED that idea and will implement it in the future.

Readers Weigh In:
Any other suggestions for a basic, 5-card poker run?

The first International Geocaching Day was celebrated on Saturday August 20, 2011. Geocaching.com says that this will be an annual affaire held on the third Saturday of August each year.

If you found a cache or attended an event on 8/20/11 you will get a special souvenir on your profile on geocaching.com. (Souvenirs will be awarded soon but as of today, nothing has appeared yet!)

Not only did I drag ESP Boss and The Queen Mother out for a “quick” cache on Saturday, I also celebrated my 100th find. I had been “saving” lucky number 100 for a special occasion…

Okay, not really. I tried to get to 100 two weeks ago when I was caching with Sandy but struck out.

Anyway, not only did I get my 100th find on a very neat day in geocaching history but it was also the first ever micro placed by local caching couple jeananjoe that the EatStayPlay.com “Royal” Family successfully found.

Very cool!

I know every caching area as “THAT ONE” cache hider who is so mean, ruthless, and nigh impossible to find their caches. Well, the micros of jeananjoe are my cache-placing nemesis.

And we found it!

Readers Weigh In:

• Did you participate in International Geocaching Day? What did you do/find?

In preparation for my big upcoming geocaching event in September, I’ve been going through all my drawers looking for good swag as “seed swag” for the caches I’ll be placing. But, I’d pretty much already done that when I started caching and have placed or traded most of it.

Last weekend I was doing some shopping and decided to look into just BUYING swag. Of course, the toy department at my local Walmart had a ton of selection: for a ton of money! And the toys at the dollar store, while priced better, were just too cheap and boring looking.

Then, I hit upon it: Goodwill!

Now, I don’t know if every Goodwill store offers toys. Of the two here in Prescott, I think only one does. But it was still worth the trip!

There were about twenty bins attached to a back wall, each filled with a selection of plastic toys. And the sign above the bins:

10 for $1.49
4 for $0.99

ESP Boss & I spent about thirty minutes carefully going through each and every bin. The next result: 7 bags of toys (70 items) for $10.43. It turned out to be a lot less than anywhere else. Plus, I really liked it that I wasn’t driving all over to hit yard sales, the money goes for a good cause, and all the items were in good condition. (They’ll get a bath, though since some were a bit dirty or sticky!)

And, if I had gone in on Saturday (it was Friday) it was a 50% off Saturday. Our Goodwill stores offer specials that every-other Saturday are 50% off everything in the store.

We picked up a large selection of plastic snakes, toys from a variety of fast-food kid’s menus, “army” men that are PIRATES, and a lot of exciting random toys including a bendy Oreo figurine, M&M characters, dinosaurs, and bugs.

So the next time you need seed swag for a cache, think about stocking up at your local Goodwill or other re-sale store.

At these prices, I think that it’s a good idea for ALL cachers to carry a bag of trade with them when they’re caching. Too often the “adult” cachers forget that just because they don’t trade doesn’t mean that they shouldn’t make sure that the caches they visit aren’t full of great trade items.

After all, geocaching is a family activity and kids always enjoy trading for swag. As geocachers we take care to remove any trash, food, or inappropriate items from the cache, but how often do we ensure that the cache is filled with fun trade items?

I know that even after my event, I’ll carry a bag or two of Goodwill goodies to replenish and refresh any caches I visit!

Readers Weigh In:

• Do you trade for swag?
• What toys or kid-friendly items do you leave?
• Do you make it a point to refresh any caches that are in need of swag?

Last week I wrote about planning the big geocaching adventure for Sandy. It was her very first time ever geocaching but she’d been hearing about it from me all summer long.

I decided that we should head to nearby Willow Lake. I chose Willow Lake for three reasons:

1. There was a high concentration of not-too-difficult caches around the lake. I wanted an area where we would have multiple caches to go after so if we couldn’t find some Sandy wouldn’t get discouraged.
2. Heritage Park is pretty busy every day of the week. Two women out alone — well I wanted to be someplace where we wouldn’t be isolated.
3. It a GORGEOUS area! So I knew that even if caching was a bust there would be plenty of scenery for us to enjoy.

And my bonus reason was that I hadn’t looked for any of the caches there!

We left right after work and of the 7 caches we looked for, we found 6! That’s not too bad for an early evening of caching and especially great for Sandy’s first caching adventure.

By the end of the trip, she was already asking me how much my Garmin cost! Prices have come down quite a bit since I got mine: Garmin Venture HC. That’s a link to Amazon.com

Readers Weigh In:

• What was your first geocaching adventure
• How long did it take before you were hooked?